Policies · Draft

Privacy & Cookies Notice

DRAFT – FOR SOLICITOR REVIEW. This document is a working draft prepared for review by a qualified solicitor in England & Wales. It is not legal advice and must not be relied on or published as final. Items in [brackets] need completing. Last drafted: [DATE].

1. Who we are

Britpep Ltd (company number [TBC]), business address 1 Cambuslang Court, Cambuslang, Glasgow, G32 8FH, United Kingdom [registered office to be confirmed] (“Britpep”, “we”, “us”) is the controller of personal data collected through this website. Contact: [email protected]. [ICO registration number – TBC.]

2. Data we collect

  • Contact and account details: name, job title, institution, work email, telephone, delivery and billing addresses.
  • Verification data: proof of affiliation documents, research-use declarations and age confirmation.
  • Order, quotation and correspondence records.
  • Technical data: IP address, device and usage data (see cookies).

3. Why we use it and our lawful bases (UK GDPR)

  • To process orders and quotations – performance of a contract.
  • To verify customers and prevent misuse of products – legitimate interests and compliance with legal obligations.
  • To keep accounting and tax records – legal obligation.
  • To send service messages; marketing only with consent (PECR).

4. Sharing

With couriers, payment providers, IT/hosting providers and professional advisers under contract, and with authorities where required by law. Website forms are delivered by email to [email protected], either directly from your email app or via a form-processing service [name the service, e.g. Formspree or Web3Forms, once chosen]. [List other processors – TBC.] [Confirm whether any data is transferred outside the UK and the safeguards used.]

5. Retention

Order and accounting records: [6] years. Verification documents: [period TBC]. Unsuccessful applications: [period TBC].

6. Your rights

Under the UK GDPR and the Data Protection Act 2018 you may request access, correction, erasure, restriction, portability, and object to processing. You may complain to the Information Commissioner’s Office (ico.org.uk).

7. Cookies

This site uses browser local storage to remember your basket (strictly necessary). No analytics or advertising cookies are set in this build. [Update with a consent banner if analytics are added.]

DRAFT – FOR SOLICITOR REVIEW. This document is a working draft prepared for review by a qualified solicitor in England & Wales. It is not legal advice and must not be relied on or published as final. Items in [brackets] need completing. Last drafted: [DATE].